Agreements

Lauren A. Rupar is committed to full disclosure with no hidden costs. Therefore, please read the following agreements carefully:

Session Setup (Newborn only)

Client agrees to allow Lauren A. Rupar into his/her home for this session, to set-up in the room with the best natural light and conduct the session. Lauren will provide all necessary equipment and props, though Client may provide props that do not endanger the subjects or Lauren. Client acknowledges that they have central heat in their home and will turn the heat up to 85 degrees approximately 30 minutes before Lauren arrives and keep it at this temperature throughout the session (2-4 hours) in order to help keep baby warm and sleepy.

Timing (Newborn only)

Client agrees to contact Lauren with 24-48 hours of baby’s birth to schedule the session within the first 10 days of life (earlier is better).

Subjects

Client understands that for newborn and maternity shoots: only baby, parents and up to three (3) siblings are included in the shoot. Additional siblings may be added at a cost of $10/each. Outside friends or family may be added at a cost of $25/each. For family shoots: five (5) people are included. $10 for each additional person.

Payment, Cost & Includes Items

Client understands that a 1/2 payment as a non-refundable deposit is required to secure session. Remaining balance is due at the time of the session. Any photos provided may be reprinted or shared for private use only as the Client desires. Payment may be make via PayPal (preferred), cash or personal check. 

Cancellation

In the event of an illness, please call as soon as possible to reschedule. Requests for rescheduling or re-shoots are granted only at Lauren A. Rupar’s discretion. This decision must be made at least 12 hours before the session is scheduled to begin. Lauren A. Rupar maintains the right to reschedule if needed due to inclement weather, illness, emergency, etc. If Lauren A. Rupar cannot fulfill this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Lauren A. Rupar’s illness or emergency, then Lauren A. Rupar shall return any deposit or fee to the Client but shall have no further liability with respect to the contract. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged. In the event Lauren A. Rupar fails to perform for any other reason, Lauren A. Rupar shall not be liable for any amount in excess of the paid value of the Client’s order.

Travel and Additional Fees

The client is responsible for covering additional fees and costs related to location (admission fees, parking, etc.). Travel up to 20 miles from uptown Charlotte is included. There is an additional $2 per mile beyond the 10-mile radius. Time and travel beyond this will be due before session begins.

Electronic Devices

Cameras, cell phone cameras, and camcorders are not permitted during sessions.

Proofing

Within three weeks after the session, Client will be notified that the photos have been proofed and are complete. A disc or 1- time online download will be provided to the Client via email or snail mail. There will be a $40 charge for each request for additional discs or downloads.

Modifications

Lauren A. Rupar will thoroughly edit all images and fix blemishes before finalizing them. The Client may request additional edits at a rate of $40/hour with a one-hour minimum, billed in 15 minute increments.  Images with edit requests will not be provided until payments are made for such requests.

Digital Images

To ensure the best print quality, avoid altering the images before printing. Lauren A. Rupar is not responsible for printing errors or for quality of prints.

Returned Checks

Checks returned by the bank, for any reason, will be charged a $25.00 service charge, and sessions/orders will be cancelled if they are not paid in full within three days of notification.

Copyright Laws/Model Release

Lauren A. Rupar retains the copyright on all images and reserves the right to use the images for advertising, display, publication, or other purposes. The Client accepting this contract warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the pictures in this manner and shall indemnify and defend Lauren A. Rupar in the event of litigation arising out of such use. Negatives, digital files and previews remain the exclusive property of this Studio/Photographer. Under no circumstances, can a client use these images for profit, commercial endeavors, professional display, or in competitions. Copying or scanning images from the client’s gallery, Lauren A. Rupar’s website or blog without permission is considered stealing, regardless of the intent for use. NOTICE OF COPYRIGHT: It is ILLEGAL to redistribute photographs for profit or use other than private consumption without Lauren A. Rupar’s permission. Violators of this Federal Law will be subject to its civil and criminal penalties.

Permission & Limitation of Liability

Newborn sessions only: Client acknowledges that he/she is a legal parent to the child to be born and gives permission for Lauren A. Rupar to hold and position baby for photo session.

All sessions: The client releases Lauren A. Rupar from all liabilities, claims and damages that may result from any accidents or incidents that may happen during the session. Client indemnifies and holds Lauren A. Rupar harmless from any liability, loss or damage they may suffer as a result of claims, demands, costs or judgments against them arising out of the activities to be carried out pursuant to this Contract, including, but not limited to, the use by Client of image files created by Lauren A. Rupar as per this Contract.

Dispute Resolution

Any disputes arising out of this Contract shall be submitted to binding arbitration before a mutually agreed-upon arbitrator pursuant to the rules of the American Arbitration Association. The Arbitrator’s award shall be final, and judgment may be entered in any court having jurisdiction thereof. The Client shall pay all arbitration and court costs, attorney’s fees, and legal interest on any award of judgment in favor of Lauren A. Rupar.